Club Rules

BARNS GREEN AND ITCHINGFIELD SPORTS & SOCIAL CLUB

Rules and Regulations 

  1. NAME

The Club shall be called the Barns Green and Itchingfield Sports & Social Club 

  1. OBJECTIVES

To provide physical and mental training, recreation, refreshments and entertainments for the benefits of the inhabitants without discrimination on the grounds of gender, race, colour, ethnic or national origin, sexuality, disability, religious or political belief, marital status or age.  The Club is not for profit and all moneys in excess of costs will be used for the improvement and ongoing development for the benefit of its members.

  1. MEMBERSHIP
  1. ORDINARY MEMBERS. All persons who are over 18 years of age and who are inhabitants of the area or who are closely associated with the Village are eligible for Ordinary Membership at the discretion of the Committee.
  2. SPORTS CLUB MEMBERS. All members of the sports clubs associated with the club and using the changing facilities must become ORDINARY MEMBERS. For under18 players at least one parent or guardian must be a member to act as a sponsor for that player.
  3. HONARY LIFE MEMBERS. The Committee may in their absolute discretion invite any member of the Club to accept Honorary Membership of the Club but there shall be not more than 10 Honorary Life Members at any one time.
  4. TEMPORARY MEMBERS. The Committee shall have the power to elect temporary members on such terms as they may determine, for any period not exceeding 7 days.
  5. No dogs should be allowed into the Club except ‘Assistance Dogs’.
  6. All children under 16 years of age shall be the responsibility and must be under the supervision of an adult member, temporary member or guest of the Club at all times whilst on the Club premises.
  7. All children aged 16 or 17 shall be allowed on the premises unsupervised, but must have a parent or guardian who is a member of the club.
  8. Any persons applying for Ordinary or Temporary Membership must be proposed by a member of the Club and seconded by another member to whom they are personally known, and their names shall be displayed on the club notice board for at least two days before submission to the Committee in who power of election rests.
  1. CLUB COMMITTEE
  1. The club committee may employ staff and act in law as their employer. For purposes of management, the Chair will act as line manager for all employees.
  2. The club committee is empowered to enter into contract on behalf of the members, procuring goods, provisions and services for and on behalf of the club members.
  3. The Club shall be managed by a Committee consisting of not less than 5 members and not more than 12 to be elected at the Annual General Meeting of the Club. Members of the Committee shall retire annually, but shall be eligible for re-election. The roles of the committee will be as follows:
  4. Chairperson
  5. Due to the nature of this position, a nominal remuneration to be decided by the committee, will be paid for duties in excess of the duties expected of other committee positions
  6. Secretary
  7. Up to 9 other committee members. Amongst these, each sports club which uses the club’s facilities is expected to have a representative on the committee with a maximum of two representatives per sport.
  8. Other roles on the committee can be allocated amongst the committee members. These roles are flexible but as a guide they are:
  • Membership Secretary
  • Maintenance of the facilities (up to 2)
  • Fund Raising representative
  • A representative to the Trust Committee of the Playing Field and Village Hall Trust

The committee can co-opt members to support sub-committees and short term projects.

  1. No persons receiving any remuneration from the Club shall be eligible to serve on the Committee unless agreed by the members at a General Meeting.
  2. The Committee shall be responsible for the general conduct of the Club.
  3. The Committee shall meet monthly and be summoned by the Secretary or at the request of the Chairman or any three members of the Committee. At least three days notice of a meeting shall be given in writing. The Officers of the Club shall be elected at the AGM.
  4. A representative to the Trust Committee of the Playing Field and Village Hall Trust shall be elected to the Committee.
  5. Three members are necessary to form a quorum at any meeting of the Committee.
  6. In the event of a casual vacancy arising on the Committee the Committee shall have the power to fill such vacancy.
  1. FINANCE AND ACCOUNTS
  1. All monies received shall be paid into the Sports & Social Club account and shall be withdrawn on the signatures of two of the Officers of the Club.
  2. The Treasurer shall keep account of all receipts and expenditure and shall present the accounts (subject to Independent Examiners Report) at the Annual General Meeting.
  3. All expenditure shall be controlled by the Committee, and no payments shall be made without consent of the Committee.
  4. The purchase for the Club and the supply of intoxicating liquor or other excisable articles shall be managed by the Committee.
  5. The Committee may borrow money on behalf of its members, or spend more  than £5000, with the proviso that two of the three Trustees, (or at least three  if there are more than three trustees), give their permission to do so, or at an  Extraordinary General Meeting called for that purpose.
  1. SUBSCRIPTIONS
  1. Subscriptions will be reviewed and agreed at the Annual General Meeting or at an Extraordinary General Meeting and the current rates shall be displayed on the Club notice board.
  2. Attention is drawn to rule 12b. regarding arrears in Annual Subscriptions.
  1. SPORTS AND GAMES
  1. All sports and general games on the Club premises shall be controlled by the Committee and be played at the discretion thereof.  No unlawful games of chance shall be played or unlawful betting indulged in on the Club premises.
  2. All machines will be switched off 30 minutes after the Bar closes and time is called. Notice of this to be placed near the machines.
  1. INTRODUCTION OF GUESTS
  1. A FULL member of the club may introduce no more than THREE guests to the premises in any 24 hour period on no more than three occasions in any one calendar year beginning on the 1st January.
  2. The member introducing the guest shall enter the name and address of the guest, together with his/her own name and club membership number in a Guests Sign-in book, that is kept on the premises.
  3. All guests must be signed in at the bar BEFORE they make use of the Club facilities.
  4. Visiting sports teams. On match days all visiting Team members, Match Officials and recognised supporters will be classed as TEMPORARY MEMBERS of the club for one hour before the start of the match until the close of the club house at the end of that day only.  All such temporary members’ names will be entered into the guest book and their status as temporary members noted.
  5. The Committee may debar a particular person being introduced as a guest .
  6. The following shall not be admitted as Guests:
  • Former members who have been expelled
  • Persons who, having been nominated for membership, have been rejected.
  • Members who are under suspension.
  1. SUPPLY OF INTOXICANTS
  1. Intoxicating liquor for consumption on or off of the premises may be sold only during the permitted hours and may only be supplied to members, temporary members and members guests.
  2. NO PERSIONS UNDER THE AGE OF EIGHTEEN MAY BE SOLD INTOXICATING LIQUOR NOR CONSUME INTOXICATING LIQUOR ON THE CLUB PREMISES.
  3. The club premises certificate determines the permitted hours which the club may be open, the times during which alcohol may be sold and regulated entertainment carried out.
  4. The Club Room and the Bar shall however, only be open such hours, within the permitted hours, as the Committee may determine. No intoxicating liquor shall be supplied by or on behalf of the Club for consumption off the premises except to a member in person.
  5. Members and guests are not permitted to bring in their own alcohol.
  1. RULES
  1. All members shall on condition of their election, agree to be bound by the rules herein.
  2. Any amendment of the rules shall only be made at the Annual General Meeting or an Extraordinary General Meeting called for that purpose.
  3. In the event of any dispute arising upon these rules or the construction thereof, the same shall be referred to the Committee, whose decision shall be final.
  4. No such alterations shall be permitted until approved by the Clerk to the Licensing Justices and the Chief of Police.
  1. SUGGESTIONS AND COMPLAINTS
  1. Any suggestions to improve the club should be delivered to the club bar, and placed in the suggestion box, where they will be submitted to the committee for consideration at the next meeting. (Suggestion forms are available at the bar.)
  2. Any complaint shall be made in writing to the Secretary who will submit to the Committee. The decision of the Committee shall be final.
  1. CESSATION OF MEMBERSHIP
  1. Members who cease to hold qualification in rule 3a forthwith cease to be members of the Club.
  2. Members who are more than one month in arrears with their annual subscription cease to be members of the Club and must apply for re-election.
  3. Members whose membership ceases will be treated as a guest (see Rule 8) until they have re-applied to be a member. Re-election will incur the current new members’ fee as agreed at an AGM or EGM.
  4. Any member may be expelled from the Club, if in the opinion of the Committee, his conduct warrants it. Such a member shall first be offered the opportunity of appearing before the Committee and make such representation as he or she desires. If the decision of the Committee shall be adverse, the member shall have the right of appeal at the next Annual General Meeting of the Club or EGM if required.  The meeting of members shall have the power to affirm or reverse the decision of the Committee.
  1. GENERAL MEETINGS
  1. The Annual General Meeting shall be held within four months of the financial year end, and shall be summoned on one week’s notice affixed to the Club’s notice board. The annual General meeting shall be held in the last week of January unless there are exceptional circumstances. Twelve members shall form a quorum.

The following business shall be transacted:

  • To confirm the minutes of the last AGM and any subsequent General Meetings.
  • To receive the rep ort of the Committee and the Accounts (subject to Independent Examiners Report) for the past
  • To elect, by ballot, the Officers and members of the Committee for the ensuing year.
  • Current subscriptions and administrative charges for late renewal will be reviewed and agreed for the coming year.
  • To consider resolutions altering or adding to the rules of the Club.
  • To consider appeals of members who have been expelled by the Committee.
  • To discuss any other business permitted by the chairman.
  1. An Extraordinary Meeting of the Club may be summoned at any one time on 14 day’s notice affixed to the club notice board by:
  • The Committee, or
  • Any 12 Full members of the Club.
  • All Full members of the Club shall be entitled to vote at the General Meeting.
  1. DISSOLUTION
  1. A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
  2. In the event of dissolution, all debts should be cleared with any club’s funds. Any assets of the club that remain following this will become the property of a trust to be formed by the Trustees of the Club with the objective of forming a new Sports & Social Club for Barns Green & Itchingfield with the same objectives.
  1. TRUSTEES
  1. The invested funds and property for the time being of the Club (including the leasehold premises at Barns Green while belonging to the Club) shall be held by three or more Trustees who shall be members of the club on behalf of the club and shall be managed, used, dealt with or disposed of in such a manner as the Club (acting by its Committee or other managing or directing body or otherwise for the time being authorised by its rules or constitution) shall from time to time direct and approve.
  2. A new Trustee or Trustees may be appointed (or any Trustee may be removed from Trusteeship) at any time by the resolution of the majority of the members present and voting at the Annual General Meeting or a Special General meeting called for that purpose.
  3. Trustees of the club are listed in display cabinet on the premises.